From planning to a shared site overview
Construction project management
Plavigo is construction project management software that brings projects, tasks, schedules, working hours, expenses and documents into one service. Supervisors can review site records and compare actual costs with the project budget.
Project information follows the work.
Set up the project and plan the work
Add the budget, tasks, schedule and responsible people. See work phases together and refine the plan as work progresses.
Collect site records
Workers record hours and expenses against the project. Keep materials, photos and documents with site information so supervisors can find them in one place.
Compare actual costs with the budget
Review labour, materials and other costs. Budget minus actual costs gives the remaining budget; forecasting final costs also requires outstanding work and commitments.
Share the overview and agree on next steps
Use reports to review the project’s position. Plavigo AI helps explore project information and prepare summaries. Check source data and suggestions before making decisions.
Interactive example · sample data
Explore a project as a supervisor.
Select a phase on the schedule. Then open Finances to see costs, or Plavigo AI to explore the sample project’s figures.
Villa Koivisto
Extension · Tampere
Try it without registering. Preview entries are not sent to customer accounts.
Who is Plavigo for?
When project information needs to work together.
Plavigo gives Finnish construction SMEs one tool for project planning, site records and cost tracking.
Multiple construction sites
Projects, tasks and schedules show how work is progressing. Team members and subcontractors receive permissions suited to their responsibilities.
Keep site records together
Allocate hours, materials, expenses, photos and documents to the project. Site records support the supervisor’s overview.
Decisions from current figures
Compare the budget with actual costs. Also review outstanding work, purchase orders and unrecorded expenses before drawing conclusions.
Budget and actual costs in one report.
Villa Koivisto is the website’s sample project. Its report breaks down labour, materials and other costs, and shows how much of the budget has been used.
- Budget
- €95,000
- Actual costs
- €38,240
- Remaining budget
- €56,760
All figures are sample data excluding VAT. Remaining budget is not profit or a final cost forecast: outstanding work and commitments also need to be considered.
Construction project management in practice
Construction project management connects planning, schedules, responsibilities, cost tracking and site documentation. The team needs to know what was agreed, what has been completed and what is needed next. Project management software makes that information available to supervisors and workers.
Break the project into work phases you can track
Start with the agreed scope: which work belongs to the contract, and which changes require separate agreement? Divide the work into phases such as foundations, structural work, roofing and interior finishing. Assign an owner and planned dates. A single task called “construction” makes delays and cost overruns difficult to locate.
Review upcoming phases with the team. Check material availability and whether preceding work is ready before starting the next phase. In Plavigo, tasks and schedules can be updated as work progresses, and assignees can see their own tasks.
Explore construction tasks and schedulesCompare costs with work completed
Cost tracking needs both financial figures and an understanding of progress. Allocate labour, materials and other expenses to the same project. Spending half the budget does not, by itself, tell you whether the project is profitable: completed work and outstanding purchases also matter.
Our sample project has a €95,000 budget and €38,240 in actual costs, leaving €56,760. If outstanding work and purchases were estimated at €60,000, the calculated final cost would be €98,240: €3,240 over budget. This is an illustrative calculation, not an automatic Plavigo forecast or a customer result.
Allocate site hours to the right projectDocument changes and review the week together
Keep site events, photographs and agreed changes with the project. Record the scope of additional work and agree how it will be handled with the client before carrying it out. A shared record helps supervisors reconstruct events without searching through scattered messages.
At a weekly review, compare planned and actual progress: completed phases, missing entries, budget differences and next week’s needs. Give each open issue an owner and a next action. At completion, review costs and documents so the next project can be planned using actual experience.
Explore the digital site diaryExcel or construction project management software?
A spreadsheet can suit a small project maintained by one person. Shared software becomes more useful as sites, workers and records multiply. Choose around the way information moves through your business.
| Need | Excel and separate files | Plavigo |
|---|---|---|
| Tasks and schedule | A shared spreadsheet and an agreed update routine. | Project tasks, assignees and schedules in one service. |
| Site records | Hours and expenses are collected into the spreadsheet. | Workers record hours and expenses against the project. |
| Budget tracking | Maintain formulas and up-to-date figures yourself. | Compare the project budget with recorded costs. |
| Documents and reports | Agree on folders, file names and sharing. | Attach photographs, documents and reports to the project. |
Core features and add-ons, clearly explained.
Core features are included in the plan. Add users and active projects as needed.
Growth Formula
22.21 € / month with monthly billing
1 administrator · 3 workers · 5 active projects
Annual billing: €239.87 / year (€19.99 / month).
Prices exclude VAT. Additional users, projects and paid add-ons are priced separately.
| Feature | Delivery | What to know |
|---|---|---|
| Projects, tasks and time entries | Included in core features | Browser access for workers and supervisors. |
| Approvals, expenses and reporting | Included in core features | Entries and documents on the same project. |
| Plavigo AI | Included in core features | Helps work with project information. Review suggestions before using them. |
| Time and payroll data to Excel | File export | Check the recipient’s required format and your company’s Finnish TES settings. |
| WhatsApp time tracking | Paid add-on | An alternative way to record hours. Not included in the base-plan price. |
| Procountor integration | Separately agreed add-on | Confirm setup, supported workflows and pricing with sales. |
Get started on your own site.
Create your company account and choose a suitable plan.
Add a project, tasks and workers. Review permissions, hourly rates and Finnish TES settings.
Record the first entries, check approval and try the report you need.
“Plavigo has significantly simplified our time tracking and project management. I recommend it.”
Frequently asked questions
What does construction project management include?
Construction project management covers planning and tracking scope, schedules, responsibilities, costs and documentation. Plavigo brings project tasks, site records and budgets into one service.
How do I choose project management software for a construction company?
Try one project: plan tasks, allocate hours and expenses, compare actual costs with the budget and check reports. Also assess permissions, exports, user and project limits, and add-on pricing.
Can Plavigo manage several construction sites?
Yes. Sites are separate projects with their own tasks, workers, hours, expenses and documents. Choose your plan and any additional projects around the number of simultaneously active sites.
Who is Plavigo’s project management for?
Plavigo is designed for construction SMEs combining project planning, site records and cost tracking. Choose a plan based on users and active projects.
How does project management connect to time tracking?
Hours are allocated to a project and task in the same service. Supervisors can review entries and view project workload alongside other project information.
Can I see the project budget and actual costs?
Yes. Track the budget and actual costs, including their breakdown. Remaining budget alone does not tell you the project’s profit or final cost.
Can subcontractors receive limited access?
Subcontractors can be added to a project with permissions suited to their tasks and responsibilities. Review permissions before sharing project information.
Does Plavigo replace accounting software?
Plavigo combines project management and site financial tracking. Confirm accounting and payroll workflows with your accountant. The Procountor integration is a separately agreed add-on.
What does getting started involve?
Create the company account, choose a plan and add the first project and workers. Review the budget, tasks and permissions. Setup depends on the company’s data and required add-ons.
Bring your next project’s information together.
New customers have a 14-day money-back guarantee from the start of the first paid period under the terms of service. You can also book a demo to discuss your company’s needs.